To view available vendor spaces, including sizes, locations, and pricing, you must create an account on our vendor platform by clicking the APPLY NOW button below. If you do not already have an account, you will be prompted to create one — it’s a quick process that takes approximately 30 seconds.

Pricing varies by space and by event, and availability is subject to change. All pricing details are listed directly within the application, so we are unable to provide pricing information via email. For the most accurate and up-to-date options, please refer to the application.

CURRENT CLOSED CATEGORIES ::
Face Painting/Glitter Tattoos
Permanent Jewelry
Fairy Hair Tinsel/Any type of hair extensions
Soft Serve Ice Cream Truck/Stand
Crotched Plushies

Wonderland Tails Rescue presents Pickles & Paws, an exciting fusion of rescue pets, pickles, shopping, and community fun, Pickles & Paws brings together artisans, makers, food vendors, and specialty businesses for a lively, interactive festival experience. From pickle-inspired goodies and pet-focused finds to creative gifts and unique small-business treasures, this isn’t your average vendor market—it’s a full-scale celebration of rescue animals, local makers, and the joy of discovering something unexpected. Come for the pups, stay for the pickles. 🐾🥒

The below pricing is EARLY BIRD fee specials. Early bird ends April 1, 2026. Vendors that participated in 2025 will be given first right to refusal until August 15, 2025. If you do not have an active application by that time, your space will be available to others in your category and you risk the chance of your category being closed and thereby being unable to participate for 2026. It is advisable to apply ASAP to hold your space.

Application does not guarantee acceptance. Please allow up to 14 business days for your application to be processed.

IF YOU ARE A PROMOTIONAL VENDOR | Submit interest to info@picklesandpaws.com to make sure your category will receive pre-approval.

Vendor Space & Application Process

• Applications are first-come, first-served and reviewed on a rolling basis.

• Expect a review time of up to 14 business days after submission.

• A $20 non-refundable administrative application fee is included with all vendor applications. This fee covers the time and processing required to review applications and to issue refunds only if a vendor is not accepted due to category limits or event curation factors.

If you are not accepted, your table fee will be refunded minus the $20 administrative-application fee.

If you would like to guarantee acceptance before submitting payment, you may request 24-hour pre-approval via email. Once pre-approved, you may apply without concern for category limitations, and no refund or administrative deduction would apply if there is a need to be refunded.

TO RECAP:: The $20 is not an additional cost on top of the table fee. It is simply the portion applied toward administrative and processing time if we must issue a refund because a vendor was not accepted. Pre-approval prevents this entirely.

If you would like to guarantee acceptance prior to application submission, please email for a 24 hour pre-approval acceptance.
Want a pre-approval? Email: info@picklesandpaws.com

🎨 Thematic Requirements:

All vendors must offer handcrafted, artisan, or thoughtfully curated goods intended for engaged shoppers ready to explore and purchase. Vendors are encouraged to create an inviting, well-styled booth that enhances the overall festival experience. While pickle-themed and animal-related items are encouraged, they are not required. Whether through your products, booth décor, packaging, sampling where permitted, or interactive elements, we love vendors who bring creativity, personality, and visual appeal that contribute to the lively, community-driven atmosphere of Pickles & Paws. 🐾🥒

Vendors giving samples of their tasty treats for human consumption must either have their sample sealed as a “to-go” or have an approved DOH permit. All vendors must supply appropriate permits/licensing post applications approval. ie: 20C, Home Processors, DOH. 

Event Promotion & Vendor Benefits

Your vendor fee directly supports event production and marketing, which includes:

✔ Extensive promotion (may include: web, social media, influencers, Google ads, print, radio)

✔ Security & event staff

✔ Permitting & ticketing support

✔ On-site logistics & printed marketing materials

🚨 All vendor fees are non-refundable due to event costs, staffing, and promotions. The event will take place rain or shine.

Vendor Guidelines & Logistics

• Vendors must remain set up for the full event duration (11 am - 5 pm).

• Load-in details, assigned time slots, and parking instructions will be sent 3-5 days before the event.

• Vendors will be given a specific load-in window. Late arrivals may need to wait until all other vendors have loaded in.

📩 Have questions before applying? Contact info@picklesandpaws.com for assistance.

ADDITIONAL INFO

Promotional Service-Based Vendors

**NOTE:: If you are a promotional vendor (not selling a tangible item or service), then you must select promotional vendor space when purchasing your space. Please inquire for promotional vendor fee at info@picklesandpaws.com. Promotional spaces are limited and once filled there will be no exceptions to add more. Promotional vendors will be allowed minimal to no overlap in categories. 

If you are a service-based promotional vendor interested in getting more involved and seeking more benefits, then please look at the Sponsorship and media kit. Information and requests can be made by CLICKING HERE.

Artisan Vendors

We are looking for talented artisans to join our festival and share their unique creations with attendees. If you specialize in handmade or pre-packaged goods, we’d love to have you! Here’s what you need to know:

Artisan Vendor Fee:

 • $75 vendor fee

 • PLUS $50 value of donated items for our raffle basket auction

      - (please ensure your items are in a basket or cellophane bag, tied with a ribbon, and valued at a minimum of $50)
      - Artisan vendors must bring their ready-made basket to the event with them. Artisan vendors will not be permitted to set-up without checking-in and handing
their raffle basket to the event team upon check-in.

Guidelines:

• We allow a maximum of 1-3 vendors per category to maintain variety and ensure a balanced shopping experience.

• Acceptance is case-by-case, and applications will be reviewed upon submission.

• Application & Payment: Complete the vendor application and submit the $75 fee to have your submission reviewed. If you are not selected, for any reason, your fee will be refunded, minus the $20 administrative-application fee.

• Raffle Donation: Your donation items should be dropped off on the day of the event with your business name and contact information clearly attached. You will NOT be permitted to your space for set-up until you hand in your donation basket at check-in. Please send a list of your donated items and their values to us at least 10 days before the event.

• Pre-packaged Food Vendors (considered artisan vendors): If you are selling pre-packaged food, you must provide either a 20c license or a Home Processor’s Certificate.

Food Trucks/Food Tents

If you have a food truck offering delicious eats, this is your chance to showcase your culinary creations to a hungry crowd. Here’s what you need to know:

Food Vendor Fee:

        • $300 for food trucks

        • Refund Policy: If your application is not accepted, your fee will be refunded.

Category Guidelines:

• We accept one food truck per category, so please reach out to us at info@picklesandpaws.com to ensure your category is available before applying.

• All food trucks serving food for on-site consumption must have a Temporary Vendor Permit from the Suffolk County Department of Health or hold a 2-year Annual Permit.

Insurance Requirements:

All vendors (both artisan and food truck) are required, as per Suffolk County to have insurance coverage for the event, list specific entities as additionally insured and make them certificate holders. Please ensure your insurance meets the following criteria:

General Liability Insurance:

• $1,000,000 per occurrence

• $2,000,000 aggregate coverage

Certificate Holders (2):: Wonderland Tails Rescue Inc. and Suffolk County, must be named as additional insured on the certificates as written below.

1st Certificate Holder should read as follows on their OWN certificate:

County of Suffolk
P.O. Box 144
West Sayville, NY 11796

2nd Certificate Holder should read as follows on their OWN certificate:
Wonderland Tails Rescue

C/O Department of Parks PO BOX 180

Calverton, NY 11933

Food Truck INSURANCE Specifics:

Food trucks AND ANY OTHER VEHICLES THAT ARE NEEDED TO BE ON-SITE DURING THE EVENT must also provide Automobile Liability insurance:

• $500,000 combined single limit or 500/500 split limit for vehicles used on-site during the event.

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Ready to Join Us?

If you’re excited to be part of this incredible event and think your business would be a perfect fit, please submit your application and payment today! Don’t forget to include all necessary documentation, including your insurance certificates, for a smooth review process.

We can’t wait to have you as part of the Pickles & Paws event family, where paws and pickles come together for an unforgettable day!

For any questions or additional information, please reach out to info@picklesandpaws.com.